The Ultimate Guide to Creating a Wedding Timeline
I’ll show you step by step the best way for you to create a wedding timeline for 6 hours of photography coverage (or more!) As a photographer, I’ve made sure that the most important moments (like your ceremony and sunset portraits!) fall when the light is hitting your venue just right. That means that this relies a lot on when the sun sets on your wedding day. Make sure you look up what time the sun sets on your wedding day when creating your wedding timeline, and adjust the times accordingly!
For this example timeline, we’re gonna pretend like the sun sets at 5:00pm!
1:00 – 1:30 Detail Photos at the Venue
This is a great opportunity for me to get shots of ceremony and table decor. When creating your wedding timeline it might seem like this is a good place to cut coverage, but remember it’s also a great time for me to take pretty detail photos. Photos of your dress, your ring, your flowers, and any other details that might be important to you can really make a difference in your final gallery.
To make this go as smoothly as possible, make sure you pack a few items in an easy to grab bag the day before. (This is a separate bag from your wedding day emergency bag!) This bag should have:
- Your shoes
- A fresh set of wedding invitations
- Any jewelry you’ll be wearing (including both of your wedding rings)
- Ring boxes
- Decorative hairpieces
- Any extra flowers or greenery your florist is willing to part with
- Any special heirloom pieces that might be important to you (perfume, grandmother’s ring, handkerchief etc.)
Recommended Time Needed: 30 minutes to an hour
1:30 – 2:00 Getting Ready Photos
Getting ready photos usually happen at your venue, in the bride’s room. They show just the finishing touches of your hair and makeup, and then your family or bridesmaids helping you into your dress. If you are wanting getting ready photos of both the bride and groom in two separate locations, you may want some additional time here depending on how far away they are.
Give your makeup artist and hairstylist plenty of time to work their magic without getting rushed when you create your wedding timeline.
Recommended Time Needed: 30 minutes – 45 minutes
2:00 – 2:30 First Look
It’s a great idea to have a first look session a few days before your wedding day. It doubles the amount of frame-a-licious posed photos and calms the nerves. If you’re waiting until your wedding day, I recommend putting a small first look before the ceremony starts when creating your wedding timeline.
This will be one of the only times you two will get to be alone together on your wedding day. It can be a very special moment you get to share together. It’s also when we’ll be able to really take some good photos without family members and guests needing your attention.
Recommended Time Needed: 30 minutes
2:30 – 3:00 Bridal Party Photos
I say this will all the love in my heart- tell your bridesmaids and groomsmen (and your family for that matter) to show up an hour earlier than you think they should be there. Not only is it probably going to take longer than you expect for them to get dressed, but they also have a bunch of responsibilities. If something needs to be picked up or if someone is running late, they’re the ones that will put their time on hold to take care of it.
Recommended Time Needed: 30 minutes
3:00 – 3:30 Family Photos
I’ve got a pretty smooth system down for taking family photos fast and painlessly. The catch is, it works best if your family is prepped for how this is going to go beforehand. Many family members will come up with a bunch of extra shots they want while we’re taking photos. Going out of order and trying to come up with a bunch of family groupings on the spot is the best way to get your timeline thrown off track. Family photos run amok can eat into your photos together as a couple!
You can make sure this doesn’t happen by:
- Creating a wedding timeline with plenty of time allotted to family photos.
- Asking your parents beforehand what family groupings they would like (then make sure you put those on the wedding questionnaire I send you!)
- Telling your relatives that I’ve been instructed to stick only to the shot list you’ve given me so we remain on time.
- Print out the shot list and give a copy to your parents the morning of. They’ll feel included, and they’ll know what to expect.
Recommended Time Needed: 30 minutes
3:30 – 4:00 Ceremony
Ceremonies usually aren’t too long, but I like my brides to plan for extra time here in case we’re running late. If we are running late, but you’ve planned in extra time when you created your wedding timeline, it won’t throw off the rest of the day.
Recommended Time Needed: 30 minutes to 45 minutes
4:00 – 4:30 Sunset Portraits
Your ceremony and sunset photos are probably going to be your favorite photos from the entire day. Notice they’re listed just before sunset- that way you can get the dreamy golden hour light with the photos you’ll want to frame. Your guests can enjoy cocktail hour while we traverse the grounds and you can spend a little more time together.
Recommended Time Needed: 30 minutes to an hour
* 5:00 – Sunset *
4:30 – 5:30 Dinner
Now’s your chance to sit and relax a bit. Grab some food, and get ready for the party to start!
Recommended Time Needed: An hour
5:30 – 7:00 Reception
Most people will have me cover only the beginning of the reception. I’ll be able to capture the traditions like cake cutting and special dances, and you can have me leave when those are done. Of course, this is up to you! If you have a special sparkler exit or something at the end, you might want to add on extra hours of coverage to capture it.
Another great alternative is to do your special “exit” when you enter the reception instead. You’ll get the pretty photos without any additional time!
If you want to see how to plan your reception step by step, you can check out the best reception timeline for your wedding day here.
Recommended Time Needed: Until your coverage runs out
Now you should have all the steps you need for creating a wedding timeline!
I hope this helps you on your way to creating a wedding timeline. This guide is meant to give you gorgeous light, and ample time to party. Of course, every timeline is different. With this guide and the recommended photography time for each event, you can create a unique day that fits your wedding dreams.
Is there anything I missed? Let me know what your wedding timeline looks like in the comments below!
Comments